COVID-19: Important Information for CER Personnel

March 15, 2020

Dear CER Personnel,

Please continue to monitor all notices from UCSD related to COVID-19 including notices from Sandra Brown and Chancellor Khosla. If there are any additional pertinent information affecting UCSD and CER personnel, we will forward that information to all of CER immediately.

To quote Chancellor Khosla, “campus remains open to fulfill the needs of our educational and research missions, but we are taking steps to maximize social distance by minimizing face-to-face interactions.”

While we remain open and manage the current COVID-19 situation, CER’s business office is altering its availability in SERF 209. While business office personnel may be in the office, most of our CER business office personnel will be working remotely until further notice. Effective Monday, March 16, our CER business office personnel will be available via email and by phone. Please see below for temporary CER business office procedures. Visit our CER site for future reference to these same procedures at cer.ucsd.edu.  

Mail Deliveries to the Business Office:

• Mail services will continue as normal. Mail delivered to 209 will be available to pick up from 209.

Access to Our Business Office, Suite 209:

• Most people that should have access and that need access to 209 should already have a key-code to enter our 209 business office.
• If you need access to 209 business office and do not have a key-code, please email oochoa@ucsd.edu

Purchase Orders:

• Purchase orders will continue as usual. Please forward your orders to Laura Purkey at lpurkey@ucsd.edu
• Note that there may be delays in several purchase orders. Delays are expected from several companies due to backlogged supplies and/or affected delivery services

Receipts/Files for Reimbursements:

• Please send electronic photocopies of documentation to the corresponding staff member via email. Scans can be made in our 209 business office scanner or any other accessible scanning machine.
• Photographs with your phone will also suffice

For those continuing to work on campus, please continue to follow work recommendations and personal hygiene procedures recommended by our local officials:

• Wash your hands often with soap and water for at least 20 seconds especially after blowing your nose, coughing, or sneezing.
• If available, use hand sanitizer that contains at least 60% alcohol. Cover all surface of your hands and rub them together until they feel dry.
• Avoid touching your eyes, nose, and mouth with unwashed hands.
• Practice social distancing by avoiding close contact with people as much as possible
• If you are sick or feeling sick, please stay home and contact your health provider
• If you can work from home, please make sure to work with your supervisor to work from home as much as possible.

Given we are living in unusual times, it is vital we maintain strong communication with your supervisor and colleagues to continue to maintain a safe work environment and avoid the spread of COVID-19. Please do not hesitate to reach out if you have any serious concerns. If the plans for campus change or escalate, we will make sure to notify all of CER.

For any urgent facilities management issues, please contact FM at 858-534-2930. If you have a non-emergency FM need, please contact Octavio Ochoa at oochoa@ucsd.edu.

Stay safe and stay healthy.

CER Management

Jan Kleissl, CER Director

Octavio Ochoa, CER MSO

---------------------------------------------------

Welcome!

- Jan Kleissl, CER Director